Rule: Students With Invalid or Unofficial Student Numbers
Summary
This validation identifies students with a missing or invalid Student State ID.
The Student State ID is the statewide unique identifier assigned to a student through the North Carolina Student Unique Identification (UID) System. All students enrolled in North Carolina public schools must have a valid Student State ID.
Severity
FATAL
What to Review
Review the Student State ID for each student reported in the validation.
NCSIS Navigation: Census > People > Demographics > Person Identifiers > Student State ID
Verify that the student has a valid Student State ID assigned.
Also verify that the student's demographic information matches the student's record in the Student UID system when the Student State ID is missing or an identification issue must be resolved.
Important: Search the Student UID System for an existing student record before creating a new Student State ID. A new identifier should only be created when an existing record cannot be found.
Recommended Action
Student State ID is Missing
- Search the Student UID System for the student.
- Determine whether an existing Student UID has already been assigned.
- Verify the student's identifying information against the Student UID record.
- Use the Assign NC Student ID to search the Student UID system and associate the correct UID to the Student State ID in the NCSIS.
Student State ID is Incorrect or Invalid
- Compare the Student State ID in NCSIS with the student's record in the Student UID System.
- Review the student's identifying information for discrepancies.
- Submit a ticket to NCDPI (Service Now) to request the UID be corrected and/or duplicates merged
Verify The Correction
- Rerun the applicable PMR FATAL Validations.
- Confirm the student no longer appears in FATAL-01 when the Student State ID issue has been resolved.
- Continue reviewing any remaining FATAL validation results.
- Generate the PMR Summary again after all FATAL validations issues are resolved.
