Rule: R1 Entries Due To Enrollment Changes
Summary
This validation identifies students with an R1 Local Start Status during the current school year.
An R1 enrollment may be created when a student has an applicable enrollment change at the same school. Review the student's previous and current enrollment records to confirm that the W1/R1 process accurately reflects the enrollment change.
Severity
INFO
What to Review
For each student reported in the validation, review the previous and current enrollment records.
- Search for the student.
- Open Student Information > General > Enrollments.
- Locate the enrollment with Local Start Status = R1.
- Review the Start Date and Local Start Status.
- Locate the student's previous enrollment at the same school.
- Confirm that the previous enrollment has a Local End Status of W1.
- Review the End Date of the previous enrollment and the Start Date of the R1 enrollment.
- Confirm that the R1 enrollment begins on the instructional day after the W1 withdrawal.
- Review the enrollment records to confirm that the W1/R1 process accurately reflects the applicable enrollment change.
Refer to the School Attendance and Student Accounting (SASA) Manual for W1/R1 enrollment requirements.
Tip: The SASA Manual identifies W1/R1 for a student who is placed in another grade level or changes to another Admission Status.
Recommended Action
W1/R1 Enrollment Is Correct
If the enrollment records accurately reflect the applicable enrollment change:
- Confirm that the previous enrollment uses W1.
- Confirm that the new enrollment uses R1.
- Confirm that the R1 enrollment begins on the instructional day after the W1 withdrawal.
- Confirm that the enrollment records accurately reflect the student's grade level or Admission status change.
- No correction is needed.
W1/R1 Enrollment Is Incorrect
If the enrollment records do not accurately reflect the student's enrollment history:
- Review the reason the new enrollment was created.
- Refer to the SASA Manual to determine the appropriate Enrollment and Withdrawal Codes.
- Review the applicable enrollment dates.
- Correct the inaccurate enrollment information.
- Select Save.
Important: Do not change accurate W1/R1 enrollment only to remove the student from INFO-02. This validation is intended to identify R1 enrollments for review.
Verify the Review or Correction
If the enrollment information is correct:
- Confirm that the W1/R1 enrollment relationship has been reviewed.
- No additional action is needed.
- Continue reviewing any remaining info validation results.
If a correction was made:
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation result reflects the corrected enrollment information.
- Continue reviewing any remaining info validation results.
