INFO validations identify conditions that should be reviewed for accuracy or awareness. Select the applicable validation rules below to determine what information should be verified and whether additional action is needed.
Info validations do not have to be cleared to review the PMR extract reports, but the information should be verified and corrected if not valid.
Navigation: Menu > Reporting > Data Validation > Data Validation Report > M# PMR Validations INFO
Rule: Students List On PMR And No Longer Enrolled
Summary
This validation identifies students who were enrolled during the current school year and have since been withdrawn.
Review the student's enrollment information to confirm that the student was appropriately enrolled and withdrawn.
Note: Enrollment processed as No Show are excluded from the PMR and are not included in this validation.
Severity
INFO
What to Review
For each student reported in the validation, review the applicable enrollment.
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Review the Start Date and Local Start Status.
- Review the End Date and Local End Status.
- Confirm that the enrollment and withdrawal information accurately reflect when and how the student entered and exited the school.
Refer to the School Attendance and Student Accounting (SASA) Manual when verifying Enrollment and Withdrawal Codes.
Recommended Action
Enrollment and Withdrawal Information Are Correct
If the enrollment and withdrawal information accurately reflect the student's enrollment history, no correction is needed.
Continue reviewing any remaining Info validation results
Enrollment or Withdrawal Information Is Incorrect
If the review identifies inaccurate enrollment information:
- Review the documentation supporting the student's enrollment and withdrawal.
- Refer to the SASA Manual to determine the appropriate dates and codes.
- Correct the inaccurate enrollment information.
- Select Save.
Important: Do not change accurate enrollment or withdrawal information only to remove the student from INFO-01. This validation is intended to identify the records for review.
Verify the Review or Correction
If the information is correct:
- Confirm that the student's enrollment and withdrawal information has been reviewed.
- No additional action is needed.
If a correction was made:
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation result reflects the corrected enrollment information.
- Continue reviewing any remaining info validation results.
Rule: R1 Entries Due To Enrollment Changes
Summary
This validation identifies students with an R1 Local Start Status during the current school year.
An R1 enrollment may be created when a student has an applicable enrollment change at the same school. Review the student's previous and current enrollment records to confirm that the W1/R1 process accurately reflects the enrollment change.
Severity
INFO
What to Review
For each student reported in the validation, review the previous and current enrollment records.
- Search for the student.
- Open Student Information > General > Enrollments.
- Locate the enrollment with Local Start Status = R1.
- Review the Start Date and Local Start Status.
- Locate the student's previous enrollment at the same school.
- Confirm that the previous enrollment has a Local End Status of W1.
- Review the End Date of the previous enrollment and the Start Date of the R1 enrollment.
- Confirm that the R1 enrollment begins on the instructional day after the W1 withdrawal.
- Review the enrollment records to confirm that the W1/R1 process accurately reflects the applicable enrollment change.
Refer to the School Attendance and Student Accounting (SASA) Manual for W1/R1 enrollment requirements.
Tip: The SASA Manual identifies W1/R1 for a student who is placed in another grade level or changes to another Admission Status.
Recommended Action
W1/R1 Enrollment Is Correct
If the enrollment records accurately reflect the applicable enrollment change:
- Confirm that the previous enrollment uses W1.
- Confirm that the new enrollment uses R1.
- Confirm that the R1 enrollment begins on the instructional day after the W1 withdrawal.
- Confirm that the enrollment records accurately reflect the student's grade level or Admission status change.
- No correction is needed.
W1/R1 Enrollment Is Incorrect
If the enrollment records do not accurately reflect the student's enrollment history:
- Review the reason the new enrollment was created.
- Refer to the SASA Manual to determine the appropriate Enrollment and Withdrawal Codes.
- Review the applicable enrollment dates.
- Correct the inaccurate enrollment information.
- Select Save.
Important: Do not change accurate W1/R1 enrollment only to remove the student from INFO-02. This validation is intended to identify R1 enrollments for review.
Verify the Review or Correction
If the enrollment information is correct:
- Confirm that the W1/R1 enrollment relationship has been reviewed.
- No additional action is needed.
- Continue reviewing any remaining info validation results.
If a correction was made:
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation result reflects the corrected enrollment information.
- Continue reviewing any remaining info validation results.
Rule: No-Shows
Summary
This validation identifies student enrollments marked No Show with enrollment dates within the applicable calendar year.
Review each reported enrollment to confirm that the student did not attend school and was correctly processed as a No Show.
Severity
INFO
What to Review
For each student reported in the validation, review the previous and current enrollment records.
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Confirm that No Show is selected.
- Review the enrollment Start Date and End Date.
- Review the student's attendance information, as needed, to confirm that the student did not attend school under the enrollment.
- Confirm that the enrollment was appropriately processed as a No Show. See the Start of School | NC Department of Public Instruction for guidance on No Showing student enrollments
Refer to the School Attendance and Student Accounting (SASA) Manual for No Show requirements.
Note: A student appearing in INFO-03 does not indicate an error. This validation provides an opportunity to verify that enrollments marked No Show are accurate.
Recommended Action
No Show Is Correct
If the student did not attend school and the enrollment was correctly processed as a No Show:
- Confirm that No Show is selected.
- Confirm that the enrollment information accurately reflects the No Show process.
- No correction is needed.
Student Attended School
If the student attended school under the enrollment but the record is marked No Show:
- Review the student's enrollment and attendance documentation.
- Determine the appropriate enrollment information according to the SASA Manual.
- Correct the inaccurate No Show and enrollment information.
- Confirm that the enrollment accurately reflects when the student began attending school.
- Select Save.
Important: Do not remove the No Show selection only to remove the student from INFO-03. Correct the enrollment only when the No Show designation does not accurately reflect the student's enrollment history.
Verify the Review or Correction
If the No Show information is correct:
- Confirm that the enrollment has been reviewed.
- No additional action is needed.
- Continue reviewing any remaining info validation results.
If a correction was made:
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation result reflects the corrected enrollment information.
- Continue reviewing any remaining info validation results.
Rule: Students Who Have Graduated
Summary
This validation identifies students in grade 10 or higher with a Local End Status of W4 during the current school year.
W4 is used when a student completes a formal instructional program before the end of the school year calendar. Review the student's enrollment and completion information to confirm that the W4 withdrawal is appropriate.
Severity
INFO
What to Review
For each student reported in the validation, review the previous and current enrollment and completion information.
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Review the student's Grade.
- Review the End Date.
- Review Local End Status and confirm that it is W4.
- Review the applicable documentation to confirm that the student completed the formal instructional program before the end of the school year calendar.
- Confirm that the Grade, End Date and Local End Status accurately reflect the student's completion and enrollment history.
- Confirm all steps in the Graduation | NC Department of Public Instruction checklist have been completed.
Refer to the School Attendance and Student Accounting (SASA) Manual for W4 requirements.
Recommended Action
W4 Withdrawal Code Is Correct
If the student completed the formal instructional program before the end of the school year calendar and the enrollment information is accurate:
- Confirm that W4 is the appropriate Local End Status.
- Confirm that the End Date accurately reflects the student's completion.
- Confirm that the student's Grade is accurate.
- No correction is needed.
Note: A student appearing in INFO-04 does not indicate an error. This validation provides an opportunity to verify that the W4 withdrawal accurately reflects the student's completion status.
Enrollment Information Is Incorrect
If the Grade, End Date, or Local End Status does not accurately reflect the student's enrollment or completion:
- Review the documentation supporting the student's enrollment and completion status.
- Refer to the SASA Manual to determine the appropriate Withdrawal Code.
- Determine which enrollment information requires correction.
- Correct the inaccurate information.
- Select Save.
Important: Do not change an accurate W4 withdrawal only to remove the student from INFO-04.
Verify the Review or Correction
If the W4 withdrawal is correct:
- Confirm that the student's enrollment and completion information has been reviewed.
- No additional action is needed.
- Continue reviewing any remaining info validation results.
If a correction was made:
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation result reflects the corrected enrollment information.
- Continue reviewing any remaining info validation results.
Rule: Students With Visitor Admission Status
Summary
This validation identifies students with a Visitor Admission Status during the current school year.
Students with a Visitor Admission Status are enrolled but are not included in Average Daily Membership (ADM). Review each student's Admission Status, enrollment, and schedule to confirm that the Visitor status accurately reflects the student's instructional day.
Severity
INFO
What to Review
For each student reported in the validation, review the student's Admission Status and schedule.
Review the Admission Status
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Locate the State Reporting Fields section.
- Review Admission Status.
- Review the student's enrollment and schedule.
- Determine why the student is assigned a Visitor Admission Status.
Refer to the School Attendance and Student Accounting (SASA) Manual to determine whether the Visitor Admission Status is appropriate.
Review the Student Schedule
Review the student's schedule to confirm that it accurately represents the instruction the student receives.
- Open the student's Schedule.
- Review the courses scheduled for the student.
- Confirm that all applicable courses are included.
- Review applicable roster dates.
- Confirm that the schedule accurately reflects the student's instructional day.
- Determine whether the amount of scheduled instruction supports the assigned Admission Status.
The SASA Manual identifies students enrolled for less than 50% of the instructional day as visiting under applicable Admission Status codes. The figure is not rounded; a student enrolled for 49.9% of the instructional day does not meet the 50% membership requirement.
Note: A Visitor Admission Status may be correct when the student's schedule accurately reflects an instructional day that does not meet membership requirements. The purpose of INFO-05 is to verify that both the schedule and Admission Status accurately represent the student.
Recommended Action
Determine whether the student's schedule and Admission Status accurately reflect the student's instructional day or program.
Schedule and Visitor Admission Status Are Correct
If the student's schedule is accurate and the Visitor Admission Status appropriately reflects the student's circumstances:
- Confirm that all applicable courses are included in the student's schedule.
- Confirm that roster dates are accurate.
- Confirm that the Visitor Admission Status is appropriate according to the SASA Manual.
- No correction is needed.
Student Schedule Is Incorrect
If the student's schedule does not accurately reflect the instruction the student receives:
- Determine the courses the student should attend.
- Add any missing course or section enrollments, as appropriate.
- Correct inaccurate roster dates, when applicable.
- Confirm that the corrected schedule accurately represents the student's instructional day.
- Review the student's Admission Status again after correcting the schedule.
- Determine whether the existing Admission Status remains appropriate.
Important: Do not add courses or change roster dates only to change the student's membership status. The schedule must accurately reflect the instruction the student receives.
Admission Status Is Incorrect
If the student's schedule is accurate but the Visitor Admission Status does not accurately reflect the student's instructional program:
- Review the student's enrollment and instructional program.
- Refer to the SASA Manual to determine the appropriate Admission Status.
- Open the applicable enrollment record.
- Locate the State Reporting Fields section.
- Update Admission Status.
- Select Save.
Important: Do not change the accurate Visitor Admission Status only to include the student in membership. Admission Status must accurately reflect the student's enrollment and instructional program.
Verify the Review or Correction
No Correction Was Needed
If the schedule and Visitor Admission Status are correct:
- Confirm that the student's schedule and Admission Status have been reviewed.
- No additional action is needed.
Schedule Was Corrected
If the student's schedule was corrected:
- Review the corrected schedule.
- Confirm that all applicable courses and roster dates are accurate.
- Review Admission Status to determine whether it remains appropriate.
- Correct the Admission Status if needed.
Admission Status Was Corrected
- Rerun the applicable PMR INFO Validations.
- Confirm that the validation results reflect the corrected information.
Continue reviewing any remaining info validation results.
