Summary
The RPD01 - Full Detail report displays student grade level progression information for the selected reporting year. The report includes the available end of year (EOY), summer, no show, and current year (CY) enrollment outcomes used to determine each student's final progression outcome.
Use this report to:
- Review how a student's final progression outcome was determined.
- Compare the reported outcome with the student's enrollment and program records.
- Identify conflicting or incomplete information that may require additional review.
- Determine which RP cleanup validation or related article provides guidance for investigating a record.
- Review population eligibility when comparing individual student records with RP Summary Reports.
The report includes students with different progression outcomes, including Promoted, Retained, Reclassified, Graduated, and Continued XG, when applicable. Some records may require additional review before final outcome can be determined.
Note: RPD01 is an informational report. A student appearing on this report does not indicate that a correction is required. Review the supporting records and applicable validations before making changes.
Severity
Information
What to Review
Compare the student's reporting information, progression outcomes, and supporting enrollment or program records to determine how the final progression outcome was established.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the student's progression record. |
| studentUID, lastName, firstName | Information used to identify the student. |
| stateGrade | The student's grade level at the reporting school during the reporting year enrollment. |
| exitDate | The exit date associated with the student's reporting year enrollment. |
| exitCode | The exit code recorded for the student's reporting year enrollment. |
| exitAction | The administrative End Action recorded for the student's reporting year enrollment. This value may be used to determine the end of year progression outcome. |
| diplomaDate | The diploma date recorded for the student, when applicable. |
| diplomaType | The diploma type recorded for the student, when applicable. |
| xgStudent | Indicates whether the student has the XG designation used by the progression reporting process. A value of 1 indicates yes; 0 indicates no. |
| eoyOutcome | The end of year administrative outcome determined from the student's reporting year information: Promoted, Retained, or Reclassified, when available. |
| summerOutcome | The latest resolved summer outcome, when qualifying summer information is available. Conflict indicates that the latest summer decisions disagree. |
| noShowOutcome | The progression outcome associated with an applicable administrative no show record. |
| cyStateGrade | The student's grade level in current year (CY) enrollment at the reporting school. |
| cyGradeOutcome | The progression outcome determined by comparing the reporting year grade level with the current year grade level: Promoted, Retained, or Reclassified. |
| finalProgressOutcome | The final progression outcome determined from the available source records and applicable decision rules. Values may include Promoted, Retained, Reclassified, Graduated, Continued XG, Review, or Undetermined. |
| reportingOutcome | The classification used for eligible PMR progression reporting: Progressed or Retained. The field may be blank when the student is not eligible or the outcome is unresolved. |
| outcomeSource | Identifies the source information used to determine the final outcome, such as EOY, Summer School, Summer No Show, or CY Enrollment. |
| outcomeDecisionRule | Identifies the decision rule applied to determine the student's final progression outcome. |
| outcomeReviewReason | Identifies one or more conditions that may require additional review. Multiple reasons are separated by semicolons. |
| pmrPopulationFlag | Indicates whether the student belongs to the PMR reporting population. A value of 1 indicates yes; 0 indicates no. |
| enrollmentLastDayPopulationFlag | Indicates whether the student belongs to the end of year, last day enrollment population. A value of 1 indicates yes; 0 indicates no. |
| genuineEarlyLeaver | Indicates whether the student is identified as a genuine early leaver. A value of 1 indicates yes; 0 indicates no. Students identified as genuine early leavers are excluded from official progression counts. |
| summerEnrollmentCount | The number of qualifying summer school Enrollment records identified for the student. |
| summerProgramCount | The number of Summer Education program records identified for the student. |
Note: Not every student has end of year, summer, no show, graduation, or current year enrollment information. A blank field does not automatically indicate an error. Review the available source information and applicable decision rules before determining whether a correction is needed.
Understanding Progression Outcomes
The report displays outcomes from different stages of the student's progression history. These outcomes may differ because they represent decisions recorded at different times.
- eoyOutcome: The end of year administrative outcome.
- summerOutcome: The resolved summer outcome, when summer records are available.
- noShowOutcome: The outcome associated with an administrative no show record.
- cyGradeOutcome: The outcome determined by comparing the reporting year and current year grade levels.
- finalProgressOutcome: The final progression outcome determined from the available source records and applicable decision rules. Outcomes may include Promoted, Retained, Reclassified, Graduated, Continued XG, Review or Undetermined.
- reportingOutcome: The classification used for eligible PMR progression reporting when the student is eligible. Values include Progressed or Retained. The field may be blank when the student is not eligible or the final outcome is unresolved.
Note: Different outcome values do not always indicate an error. Review the source records and outcome decision information to determine whether the differences are expected.
How Final Outcomes Relate to PMR Reporting
The finalProgressOutcome identifies the student's determined grade level progression outcome. The reportingOutcome identifies how that outcome is classified for PMR reporting, when the student is eligible.
For students included in the applicable PMR reporting population, the following outcomes are used:
| finalProgressOutcome | reportingOutcome |
|---|---|
| Promoted | Progressed |
| Graduated | Progressed |
| Continued XG | Progressed |
| Retained | Retained |
| Reclassified | Retained |
| Review | Blank |
| Undetermined | Blank |
Note: The reportingOutcome may be blank when the student is outside the applicable PMR reporting population, is identified as a genuine early leaver, or has an unresolved final progression outcome. A blank reporting outcome does not automatically indicate an error.
When the Final Outcome Requires Additional Review
A student's finalProgressOutcome may display Review or Undetermined when the reporting process cannot establish a resolved progression outcome.
- Review: A condition requiring additional review prevents the reporting process from resolving the student's progression outcome.
- Undetermined: The available information does not establish a final progression outcome.
When either outcome appears:
- Review outcomeReviewReason for conditions requiring investigation.
- Review outcomeSource and outcomeDecisionRule to understand how the outcome was evaluated.
- Review the applicable source records and RPC01 - Outcome Review for additional guidance.
Note: Review and Undetermined do not automatically mean that a source record is incorrect. Confirm the student's enrollment and progression history before making changes.
Source Values Used to Determine Progression Outcomes
The following values from Enrollment and Summer Education program records may be used to determine the student's progression outcome.
| Source record | Value | RP outcome |
|---|---|---|
| Enrollment end action | P | Promoted |
| Enrollment end action | R | Retained |
| Enrollment end action | D | Reclassified |
| Summer Education program exit status | SPR | Promoted |
| Summer Education program exit status | SRN | Retained |
| Summer Education program exit status | SGR | Graduated |
A student identified as a genuine early leaver may appear in RPD01 but be excluded from official progression counts. Check this field when comparing detail results with summary totals.
Recommended Actions
Confirm Student Reporting Information
- Locate the student in RPD01 - Full Detail.
- Review ReportEndYear to confirm the reporting school year.
- Verify reporting school, and grade information.
- Confirm the information matches the student's reporting year enrollment.
Note: If the student has multiple enrollment records or attended multiple schools, review the applicable enrollment history before determining whether the reported information is accurate.
Compare the Progression Outcomes
Review the following fields to understand the student's progression history:
- eoyOutcome: Identify the outcome recorded at the end of the reporting year.
- summerOutcome: Review the outcome of any qualifying summer records.
- noShowOutcome: Determine whether an administrative no show outcome is present.
- cyStateGrade: Identify the student's current year grade level.
- cyGradeOutcome: Review how the current year grade compares with the reporting year grade.
- finalProgressOutcome: Identify the final progression outcome determined by the report.
Compare the outcomes to identify differences that may require additional review.
Note: Not every student has summer, no show, or current year enrollment information. A blank field does not automatically indicate an error.
Identify How the Final Outcome Was Determined
Review the following fields:
- outcomeSource: Identify the source information used to determine the final outcome.
- outcomeDecisionRule: Review the rule applied to determine the outcome.
- outcomeReviewReason: Identify any additional conditions that may require review.
Use the source information to determine which enrollment or program records should be reviewed.
Note: Multiple review reasons may appear in outcomeReviewReason, separated by semicolons. Review each reason independently. A review reason does not automatically indicate that the source information is incorrect.
Review the Supporting Student Records
Base on the information identified in early sections, review the applicable source records.
- End of year outcome: Review the reporting year enrollment, exit information, and administrative end action.
- Summer outcome: Review the Summer Education program records, exit statuses, and qualifying summer enrollment records.
- No Show outcome: Review the administrative no show enrollment information.
- Current year grade outcome: Review the current year enrollment and grade level.
- Graduation or XG outcome: Review the applicable enrollment, graduation, diploma, and XG information.
Compare the source records with the outcomes displayed in RPD01.
Review Related RP Validations
If the source records contain conflicting or unexpected information, review the applicable RP Cleanup Validations.
Use the article to identify the condition being reported, determine which records require review, and locate the appropriate correction instructions.
Note: A student may appear in PRD01 without appearing in an RP cleanup validation. Review the available source records before determining whether a correction is necessary.
Determine Whether a Correction Is Needed
After reviewing the source records and applicable validations:
- Confirm whether the recorded information accurately reflects the student's enrollment and progression history.
- If the information is accurate, do not change the record solely to produce a different progression outcome.
- If the information is inaccurate, follow the applicable correction article to update the source record.
- Review pmrPopulationFlag, enrollmentLastDayPopulationFlag, and genuineEarlyLeaver when comparing the student's outcome with RP Summary totals.
For additional correction guidance, see Retention/Promotion Corrections.
| When reviewing RPD01 | Related Validation article |
|---|---|
| The progression outcome is unresolved or requires additional review. | RPC01 - Outcome Review |
| The student may be missing an applicable XG designation. | RPC02 - Possible Missing XG |
| Summer and no show information appear to conflict. | RPC03 - Summer No Show Conflict |
| A W6 withdrawal occurred before the school's last day. | RPC04 - W6 Before Last Day |
| Enrollment dates appear out of sequence. | RPC05 - Enrollment Date Sequence Error |
| The student entered after the school's last day. | RPC06 - Entered After School Last Day |
| The final outcome and PMR reporting classification appear inconsistent. | RPC08 - Reporting Outcome Mapping |
| The student appears to have advanced more than 1 grade level. | RPC09 - Promoted More Than 1 Grade Level |
| End of year and current year grade information conflict. | RPC10 - EOY/CY Grade Level Conflict |
Verify the Review or Correction
After reviewing the record or correcting inaccurate source information:
- Allow the RP data to refresh.
- Run the RP data validations again.
- Review PRD01 to confirm that the outcome reflects the available information.
NEXT: Continue to Review RP Retained/Reclassified Detail. RETURN: (NC) Grade Level Retention and Promotion (RP)
