Summary
The RPD02 - Retained/Reclassified lists students whose final grade level progression outcome is Retained or Reclassified. The final outcome may reflect the end of year decision or later information, such as summer records or current year enrollment.
For this report:
- Retained means the resolved decision is that the student did not advance to a higher grade. This may be based on a Retained decision in a source record or current year enrollment showing the same grade as the reporting year grade.
- Reclassified means the resolved decision places the student in a lower grade than the reporting year grade, or a source record contains a Reclassified decision.
These terms describe how the report classifies the student's grade level outcome. Review the source records to confirm why the outcome was recorded. For students eligible for PMR reporting, both Retained and Reclassified map to Retained.
Severity
Information
What to Review
Compare the outcome fields with the student's end of year, summer, no show, and current year enrollment information, when available.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the record. |
| studentUID, lastName, and firstName | Information used to identify the student. |
| stateGrade | The student's grade at the reporting school during the reporting year. |
| eoyOutcome | The end of year administrative outcome: Promoted, Retained, or Reclassified. |
| summerOutcome | The latest resolved summer outcome, when summer evidence is available. Conflict means the latest summer decisions disagree. |
| noShowOutcome | The outcome recorded in an administrative no show record at the reporting school. |
| cyStateGrade | The student's grade in current year (CY) enrollment at the reporting school. |
| cyGradeOutcome | How the current year grade compares with the reporting year grade: Promoted, Retained, or Reclassified. |
| finalProgressOutcome | The final outcome used by the report. RPD02 includes Retained and Reclassified outcomes. |
| reportingOutcome | The classification used for PMR reporting, when the student is eligible. The field may be blank when the student is not eligible. |
| outcomeSource | The type of information used to determine the outcome, such as EOY, Summer School, Summer No Show, or CY Enrollment. |
| outcomeDecisionRule | The rule used to determine the final outcome. |
| outcomeReviewReason | One or more reasons that may need review. Multiple reasons are separated by semicolons. |
| pmrPopulationFlag | Shows whether the student is included in the PMR population. 1 means yes; 0 means no. |
| enrollmentLastDayPopulationFlag | Shows whether the student is included in the end of year enrollment population. 1 means yes; 0 means no. |
| genuineEarlyLeaver | Shows whether the student is identified as an early leaver. 1 means yes; 0 means no. |
| summerEnrollmentCount | Number of qualifying summer school Enrollment records for the student. |
| summerProgramCount | Number of Summer Education program records for the student. |
When checking source records, these values are used to identify the outcome:
| Source record | Value | RP outcome |
|---|---|---|
| Enrollment end action | P | Promoted |
| Enrollment end action | R | Retained |
| Enrollment end action | D | Reclassified |
| Summer Education program exit status | SPR | Promoted |
| Summer Education program exit status | SRN | Retained |
| Summer Education program exit status | SGR | Graduated |
A student may appear in RPD02 and still be excluded from official progression counts. Check genuineEarlyLeaver when comparing report results with summary totals.
RPD02 - Retained/Reclassified outcome report information.
RPD02 - Retained/Reclassified flag and count report information.
Recommended Actions
Review the Source Records
- Review outcomeSource to identify which record contributed to the final outcome. Compare outcomeDecisionRule and finalProgressOutcome with the available source information.
- For enrollment, end of year, current year, or no show information, open Student Information > General > Enrollments.
- For a Summer Education program record, open Student Information > State Programs > Summer Education.
- Compare the record's outcome with the report. Enrollment end actions P, R, and D represent Promoted, Retained, and Reclassified. Summer Education exit statuses SPR, SRN, and SGR represent Promoted, Retained, and Graduated.
- Read each value in outcomeReviewReason. If the reason points to an outcome review, summer/no show conflict, or reporting mismatch, open the related RPC01 - Outcome Review, RPC03 - Summer No Show Conflict, or RPC08 - Reporting Outcome Mapping article.
- Correct a source record only when it does not reflect the student's actual information. Follow Retention/Promotion Corrections for the correction process.
Verify the Review or Correction
After reviewing the record or correcting inaccurate source information:
- Allow the RP data to refresh.
- Run the RP data validations again.
- Review RPD02 to confirm that the outcome reflects the available information.
NEXT: Continue to Review RP Summer School Enrollment Detail. RETURN: (NC) Grade Level Retention and Promotion (RP)
