Use the following articles to research and correct dropout related data conditions identified by the (NC) Dropout Data Collection report. Review the source data before making changes. Each result is a prompt to investigate; it does not direct an automatic correction.
How Edit Check Results Work
The collection includes related audit rules for Dropout records, enrollment, coding, CCAHS, graduation, W3 and expulsion.
A student may appear more than once when the collection identifies multiple issues for the student or the student's records. Review each result and its Issue Code. Resolving one issue may not resolve other results for the same student.
Results are routed to the responsible PSU or school. Use the Owning PSU and Owning School fields to identify the organization assigned to review the Dropout record issue. Evidence PSU, Evidence School, and the evidence dates identify supporting records that may refer to a different school.
Interpret the Report Values
The report provides comparison and evidence fields to support research:
- Current Value shows the value currently recorded for the item being reviewed.
- Expected Value shows the value derived by the report for comparison. Confirm it against the student's source records before making a change.
- Suggested Date provides a date associated with certain results. Verify the date against source records and applicable reporting guidance before using it.
- Evidence fields identify the PSU, school, and dates associated with enrollment or other supporting records.
Fields are populated when they apply to the result. A blank field does not, by itself, mean that the result is invalid or that no evidence exists.
Recommended Correction Order
Review applicable results in this order:
- Dropout Program Record Edit Checks
- Enrollment Edit Checks
- Coding Edit Checks
- CCAHS and W2T Edit Checks
- Graduation Edit Checks
- W3 Withdrawal and DTH Edit Checks
- Expulsion Edit Checks
This order supports review across related records. Research the source data before changing a Dropout record or enrollment record. Use the related article for detailed review and correction steps.
Edit Checks
Select the edit check below that matches the result being reviewed.
Refresh the Results
The collection refreshes nightly through November 4 of the submission year. After correcting source data, review the results again after the next completed refresh.
Beginning November 5, the working validation data is cleared for that reporting year. The reported dropout population is preserved as the official historical population. Complete the review and corrections by November 4.
For dropout definitions, reporting requirements, reasons, exemptions, and required documentation, refer to the current Dropout Data Manual.
NEXT: Continue to Verify Reported Dropout Detail. Return to Dropout Reporting.
