Summary
RPC04 - W6 Before Last Day identifies reporting year enrollment records with a W6 exit code and an exit date before the last day of School Month 9 at the reporting school.
This warning identifies enrollment information that requires review to determine whether the exit code and exit date are accurate. A record appearing in this report does not necessarily require correction.
Severity
Warning
What to Review
Review the student's reporting year enrollment to determine whether the W6 exit code and exit date are accurate. Compare the enrollment exit date with the schoolLastDay, which represents the last day of School Month 9 for the reporting school.
Use the PMR information to review the student's reported membership when additional verification is needed.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the record. |
| studentUID, lastName, firstName | Information used to identify the student. |
| stateGrade | The student's grade at the reporting school during the reporting year. |
| entryDate, exitDate | The entry and exit dates on the reporting year enrollment record. |
| exitCode | The exit code recorded on the enrollment. RPC04 identifies records with W6. |
| schoolLastDay | The last day of School Month 9 for the reporting school. |
| pmrEndStatus, pmrEndDate | The end status and end date associated with the PMR information. |
| pmrMLD | Indicates whether the student was included in PMR Month 9 last day membership. |
| diplomaDate, diplomaType | The diploma date and type recorded for the student, when available. |
| finalProgressOutcome | The final grade level progression result. |
| membershipPopulationStatus | A diagnostic status that identifies how PMR membership compares with enrollment based membership. |
RPC04 - W6 Before Last Day report detail. Use to determine if corrections must be made.
Recommended Action
- Locate the student identified in the report. Confirm that the student, reporting school, and reporting year are correct.
- Review the exitDate and schoolLastDay fields in the report. RPC04 identifies records where the W6 exit date is before the last day of School Month 9.
- Open School Information > General > Enrollments.
- Select the enrollment record for the reporting school and school year.
- Review the End Date and End Status fields. Compare the enrollment information with the student's actual enrollment and exit circumstances.
- Determine whether the enrollment information requires correction:
- If the exit date is incorrect: Correct the End Date to reflect the student's actual enrollment exit date.
- If the exit code is incorrect: Correct the End Status to reflect the appropriate exit reason.
- If both fields are incorrect: Correct both fields to reflect the student's actual enrollment information.
- If the exit date and exit code are correct: No enrollment correction is needed. Continue with the verification process.
- If additional review is needed, compare pmrEndStatus, pmrEndDate, and pmrMLD with the student's PMR information. Review membershipPopulationStatus to identify any reported membership differences requiring further investigation.
Do not change an accurate enrollment exit date or exit code solely to remove the RPC04 warning. A valid record may continue to appear in the report.
Review the Enrollment End Date and End Status.
Verify the Review or Correction
After reviewing the records or correcting inaccurate information:
- Allow the RP data to refresh.
- Run the RP data validations again.
- Review RPC04 to confirm the results reflect the updated records.
NEXT: Continue to RPC05 - Enrollment Date Sequence Error. RETURN: RP Cleanup Validations RETURN: (NC) Grade Level Retention and Promotion (RP)
