Rule: Students With an Incomplete Transfer Student Records Process
Summary
This validation identifies students whose Transfer Student Records process may not be complete for the applicable PMR reporting interval.
Review the student's Records Transfer information to determine whether a transfer request requires additional action.
Severity
WARNING
What to Review
For each student reported in the validation, review the status of the student's transfer request.
- Search for the student.
- Open Student Information > General > Records Transfer.
- Review the student's transfer request.
- Review the Status of the request.
- Determine whether the previous school used Infinite Campus.
- Determine whether the transfer request requires additional action.
Note: A student appearing in WARN-02 does not always require a correction. If the student's previous school did not use Infinite Campus or the record was transferred in another request, no further action is needed for this validation.
Recommended Action
The action depends on the status of the transfer request and system used by the previous school.
Transfer Request Has an Error
If the transfer request shows an error and the student previously attended a school using Infinite Campus:
- Review the transfer request information.
- Confirm the previous school attended by the student.
- Submit a New State Transfer Request or New National Transfer Request, as applicable.
- Review the new request to confirm it was submitted successfully.
Refer to the Records Transfer (Student Information) | Infinite Campus article for detailed instructions for submitting transfer requests.
Transfer Request Is Waiting
If the transfer request remains in a waiting status:
- Confirm that the transfer request was sent to the correct previous school.
- Contact the previous school to determine the status of the records release.
- Continue to monitor the transfer request until the process is complete.
Previous School Did Not Use Infinite Campus
If the student's previous school did not use Infinite Campus, no additional action is needed.
Follow applicable local procedures for obtaining and maintaining the student's records.
Note: WARN-02 is a review condition. Do not create or resubmit a transfer request when the student's previous school did not use Infinite Campus solely to clear the validation.
Verify the Review or Correction
If a new transfer request was submitted:
- Return to Student Information > General > Records Transfer.
- Review the updated requests status.
- Rerun the applicable PMR WARN Validations, as needed.
- Confirm that the validation result reflects the current transfer status.
If the previous school did not use Infinite Campus or the transfer request is appropriately waiting:
- Confirm that the reported condition has been reviewed.
- Complete any applicable records transfer follow up.
- No additional correction is needed solely to clear WARN-02.
- Continue reviewing any remaining Warning validation results.
