Summary
Use RPD03 - Summer School Enrollment lists students with at least 1 actual summer school enrollment record for the reporting year. The report can also show related Summer Education program records for those students.
A student with only a Summer Education program record does not appear in RPD03. To review summer outcomes when there is no summer school enrollment record, use Review RP Summer School Outcome Detail.
Severity
Information
What to Review
Compare the summer information in the report with the student's summer records. Review the outcomes and dates, and confirm that the information used for the final progression result matches the available records.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the student's reporting year record. |
| studentUID, lastName, and firstName | Information used to identify the student. |
| stateGrade | The student's grade at the reporting school during the reporting year. |
| summerRecordCount | Number of qualifying summer evidence records, including Enrollment and Summer Education program records. |
| summerEnrollmentCount | Number of qualifying summer school Enrollment records. |
| summerProgramCount | Number of Summer Education program records |
| summerStartDate | Earliest start date among the student's qualifying summer activity. |
| summerEndDate | Latest end date among the student's qualifying summer activity. |
| summerOutcome | The latest resolved summer decision, when one is available. |
| summerOutcomeSource | The record type used for the summer outcome: Summer Enrollment, Summer Program, or both. |
| eoyOutcome | The end of year (EOY) administrative outcome: Promoted, Retained, or Reclassified. |
| finalProgressOutcome | The final grade level progression outcome after available evidence is considered. |
| reportingOutcome | The classification used for PMR reporting, when the student is eligible. |
| outcomeSource | The type of information used to determine the final outcome, such as EOY, Summer School, Summer No Show , or current year enrollment. |
| outcomeDecisionRule | The rule used to determine the final outcome. |
| outcomeReviewReason | One or more reasons that may need review. Multiple reasons are separated by semicolons. |
The source records may show these decisions:
| Source record | Value | RP outcome |
|---|---|---|
| Enrollment end action | P | Promoted |
| Enrollment end action | R | Retained |
| Enrollment end action | D | Reclassified |
| Summer Education program exit status | SPR | Promoted |
| Summer Education program exit status | SRN | Retained |
| Summer Education program exit status | SGR | Graduated |
When multiple summer decisions are available, the report uses the latest dated decision. If the latest decisions have the same date and disagree, summerOutcome displays Conflict. Compare the decision and date on each source record. Correct a record only when its information is inaccurate.
If the source records accurately reflect the student's records but the outcomes conflict, do not change a record only to clear the conflict. Review RP Summer School Outcome Detail, RPC03 - Summer No Show Conflict, and Retention/Promotion Corrections for additional guidance.
RPC03 report fields used to review summer enrollment and outcomes.
Recommended Actions
- Confirm the student, reporting year school, and grade.
- Compare summerEnrollmentCount, summerProgramCount, summerStartDate, and summerEndDate with the student's summer Enrollment and Summer Education program records. These fields summarize qualifying summer activity from both record types.
- Compare summerOutcome and summerOutcomeSource with relevant record's decision field:
- For summer Enrollment, review the End Action.
- For a Summer Education program record, review the Exit Status.
- If multiple decisions are listed, use the latest dated decision. If decisions on the latest date disagree, the report shows Conflict.
- Compare the summer outcome with eoyOutcome and finalProgressOutcome. Use outcomeSource, outcomeDecisionRule, and outcomeReviewReason to understand how the final result was determined.
- If the report agrees with the source records, no correction is needed. Correct a source record only when it does not accurately reflect the student's record or decision.
If the Enrollment End Action is incorrect
- Open Student Information > General > Enrollments.
- Open the student's record and locate the summer enrollment record that matches the dates and programs shown in the report.
- Confirm that the record is the correct summer enrollment.
- If the End Action does not accurately reflect the student's record, select the correct value.
- Select Save.
Compare the Enrollment End Action with the student's verified summer school outcome. Update the End Action only when it is inaccurate.
If the Summer Education program Exit Status is Incorrect
- Open Student Information > State Programs > Summer Education.
- Open Summer Education program that matches the dates shown in the report.
- Confirm that the program record is the correct one.
- If the Exit Status does not accurately reflect the student's record, select the correct value.
- Select Save.
Compare the program Exit Status with the student's verified summer outcome. Update the Exit Status only when it is inaccurate.
If summerOutcome is blank, the report may include summer activity without a recognized outcome. Review the End Action on the Enrollment and the Exit Status on the Summer Education program. A blank outcome alone does not mean a record is incorrect.
Verify the Review or Correction
After reviewing the record or correcting inaccurate source information:
- Allow the RP data to refresh.
- Run the RP data validations again.
- Review RPD03 to confirm that the summer information and outcomes reflect the available records.
NEXT: Continue to RP Summer School Outcome Detail. RETURN: (NC) Grade Level Retention and Promotion (RP)
