Summary
RPC05 - Enrollment Date Sequence Error lists enrollment records where the entry date is later than the exit date. Review the student's enrollment record and confirm that both dates are accurate.
This warning does not, by itself, change the student's final progression outcome to Review.
Severity
Warning
What to Review
Review the student's reporting year enrollment to determine whether the entry date occurs after the exit date.
Use the schoolCode, schoolName, stateGrade, entryDate, and exitDate fields in RPC05 to identify the enrollment record requiring review.
Note: RPC05 identifies an enrollment date sequence error when the entry date is later than the exit date. An enrollment without an exit date does not trigger this warning.
The schoolLastDay field is provided for reference and does not determine whether the record appears in RPC05.
| Report field | What it shows |
|---|---|
| ReportEndYear | The end year of the reporting school year. For example, 2026 represents 2025-26. |
| schoolCode, schoolName | The school associated with the record. |
| studentUID, lastName, firstName | Information used to identify the student. |
| stateGrade | The student's grade at the reporting school during the reporting year. |
| entryDate | The entry date of the reporting year enrollment used in the validation. |
| exitDate | The exit date of the reporting year enrollment used in the validation. |
| schoolLastDay | The last day of the reporting school's calendar, provided for reference. |
| finalProgressOutcome | The student's final grade level progression result. |
| outcomeReviewReason | The identified progression review reason or reasons. May include other conditions in addition to RPC05. |
Note: The report does not display the enrollment exit code. Open the student's enrollment record in NCSIS to review the enrollment dates and additional enrollment information.
RPC05 - Enrollment Date Sequence Error reporting fields.
Recommended Action
Review the Enrollment Record
- Search for the student and navigate to Student Information > General > Enrollments.
- Select the reporting year enrollment record as displayed in RPC05.
- Open the enrollment record and review the following information:
- Start Date
- End Date
- Start Status
- End Status
- School and calendar associated with the enrollment
- Compare the enrollment dates with the dates displayed in RPC05.
- Determine whether the enrollment entry date or exit date is incorrect.
Do not change a reporting-year enrollment Start Date or End Date as part of RP cleanup. If a date appears inaccurate, document the discrepancy and follow the approved process for correcting finalized prior-year enrollment data. Do not change a date solely to clear a warning or change a summary count.
Correct the Enrollment Dates
If the entry date or exit date is incorrect:
- Confirm the student's actual enrollment dates using available enrollment documentation.
- Open the enrollment record requiring correction.
- Update the incorrect Start Date or End Date to reflect the student's actual enrollment information.
- Review the enrollment information to confirm that the dates and enrollment statuses are accurate.
- Select Save.
Note: Correct only inaccurate enrollment information. Do not modify enrollment dates solely to resolve the warning.
Review the Start and End Dates on the student's enrollment. In this example, the start date occurs before the end date which leaves the student's finalProgressOutcome as Undetermined.
Verify the Review or Correction
After reviewing the records or correcting inaccurate information:
- Allow the RP data to refresh.
- Run the RP data validations again.
- Review RPC05 to confirm the results reflect the updated records.
NEXT: Continue to RPC06 - Entered After School Last Day.RETURN: RP Cleanup ValidationsRETURN: (NC) Grade Level Retention and Promotion (RP)
