Summary
Use the Data Validation tool to run the (NC) Grade Level Retention and Promotion (RP) validation for the reporting year. The validation group includes summary reports, student level detail, and warning checks.
Run the Retention and Promotion Validations
- Navigate to Reporting > Data Validation > Data Validation Report.
- Select the Context Year for the reporting year being reviewed.
- Select (NC) Grade Level Retention and Promotion (RP) as the validation group.
- Select Local Dataset for Report Data Source.
- Select Excel for Format Type. Excel is recommended for reviewing and sorting results.
- Select Generate Now for a smaller dataset. For a larger dataset, select Submit to Batch Queue.
Note: The Context Year must match the reporting year. For example, select 2025-26 when reviewing progression for the 2025-26 reporting year.
Review the Results
The report includes summary reports, student detail, and warning results. Summary and detail rules are marked Information. Cleanup rules are marked Warning.
Review any rules that return results. A warning identifies information to check; it does not automatically mean the data are incorrect. Open the article for the application rule to learn what to review and where to follow up.
Refresh Schedule
For the 2025-26 reporting year, the refresh will continue updating until December 4, 2026 and the final snapshot will be created on December 5, 2026.
Data refreshes nightly from July 15 through November 4. After correcting source data, allow the nightly refresh to run, before generating the validation report again.
The final snapshot is created on November 5. Complete the review and any needed corrections before the snapshot is created.
NEXT: Continue to Review RP Summary Reports. RETURN: (NC) Grade Level Retention and Promotion (RP)
