Rule: Students With Invalid Enrollment End Status
Summary
This validation identifies students whose enrollment End Status is not mapped to a valid state Withdrawal Code.
The End Status identifies how the student ended the enrollment. Review the student's enrollment and withdrawal information to determine the appropriate code.
Severity
FATAL
What to Review
For each student reported in the validation, review the applicable enrollment and the circumstances related to the student's withdrawal.
- Search for the student.
- Open Student Information > General > Enrollments.
- Select the applicable enrollment record.
- Locate the General Enrollment Information section.
- Review Local End Status.
- Review the End Date and available documentation supporting the student's withdrawal.
- Determine whether the End Status accurately reflects how the student ended the enrollment.
Refer to the School Attendance and Student Accounting (SASA) Manual to determine the appropriate Withdrawal Code.
Note: Withdrawal Codes are based on the circumstances of the student's withdrawal. Do not select a different End Status only to clear the validation.
Recommended Action
If Local End Status is not mapped to the appropriate state Withdrawal Code:
- Review the documentation supporting the student's withdrawal.
- Determine the appropriate Withdrawal Code according to the SASA Manual.
- Open the applicable enrollment record.
- Update the Local End Status.
- Verify the End Date accurately reflects the student's withdrawal. Ensure all other enrollment information is correct.
- Select Save.
Important: The withdrawal date and code should accurately represent the student's enrollment history. Refer to the SASA Manual when determining the appropriate Withdrawal Code and withdrawal date.
Verify the Correction
- Rerun the applicable PMR FATAL Validations.
- Confirm that the student no longer appears in FATAL-12 after the appropriate End Status has been corrected.
- Continue reviewing any remaining FATAL validation results.
