Summary
Run the (NC) Dropout Data Collection reports for the reporting year to research potential dropouts, review enrollment and data issues, verify reported dropout records, and review summary results. The reports may use information from the following submission year to help determine whether a student's status has been resolved.
Run the reports using the reporting year context. Review the results in the order below; the report numbers do not indicate the recommended review order.
Available Reports
The collection of reports includes the following rules. The severity shown is the severity configured for each rule.
| Rule | Name | Severity |
|---|---|---|
| DR00 | Dropout Summary (State) | Information |
| DR01 | Reported Dropout Detail (State) | Information |
| DR02 | Dropout Record Audits (State) | Warning |
| DR03 | Enrollment Audits (State) | Warning |
| DR04 | Record Coding Audits (State) | Warning |
| DR05 | CCAHS Audits (State) | Warning |
| DR06 | Graduation Audits (State) | Warning |
| DR07 | W3 Audits (State) | Warning |
| DR08 | Expulsion Audits (State) | Warning |
| DR09 | Potential Dropouts (State) | Warning |
The report's Summary section shows the number of occurrences for each rule.
Run the Reports
- Select the reporting year and the appropriate PSU or school context.
- Navigate to Reporting > Data Validation > Data Validation Report.
- Select (NC) Dropout Data Collection.
- Select State Dataset as the Report Data Source.
- Select Excel as the Report Format.
- Generate the report.
Recommended Review Order
Review the results in this order. The report numbers do not indicate the recommended review order.
- DR09 - Potential Dropouts: Identify students whose records may need research. A student listed here is not automatically a confirmed dropout.
- DR03 - Enrollment Audits: Review enrollment related issues and supporting details.
- DR02 - Dropout Record Audits: Review issues related to dropout records.
- DR04-DR08 - Additional audits: Review the Record Coding, CCAHS, Graduation, W3, and Expulsion Audit worksheets as applicable.
- DR01 - Reported Dropout Detail: Verify the dropout records included for the reporting year.
- DR00 - Dropout Summary: Review the summarized results after researching and correcting applicable source data.
Research the student's source records before making corrections. Use the current Dropout Data Manual for reporting requirements and policy guidance. Refer to the report specific articles for rule details and correction steps.
Rerun the Report
After corrections are processed and available in the State Dataset, rerun the report group to confirm the results.
NEXT: Continue to Review Potential Dropouts. Return to Dropout Reporting.
