Review RP Summary Reports

Summary

The RPS01 - Month 9 MLD Summary and RPS02 - EOY Enrollment Summary reports show student counts and outcomes by grade level and for the full population. Review both reports because they use different student populations and support different reporting purposes.

Summary Reports

RPS01 and RPS02 use different reporting populations. RPS01 includes students in the official Month 9 PMR population and is used for the NCDPI Statistical Profile. RPS02 uses the EOY enrollment population included in the Civil Rights Data Collection (CRDC) reporting. Students identified as genuine early leavers are excluded from both summary populations.

A genuine early leaver is a student who exited before the school's last day and does not meet the applicable completion exception.

How the EOY Enrollment Population Is Determined

RPS02 - EOY Enrollment Summary uses the enrollment derived population for the reporting school. A student is included when a qualifying reporting year enrollment covers the last day of School Month 9. The enrollment must begin on or before that day and must have no end date or an end date on that day.

The report also applies enrollment eligibility rules. For example, it uses primary, non-summer enrollments that are not marked as no show or state excluded, and it applies admission status, grade level, and school eligibility rules.

Students identified as genuine early leavers are excluded from the RPS02 population. As a result, the RPS02 PopulationCount is not simply the number of all students with an enrollment record during the year.

Differences in the reports do not automatically indicate an error. Review the related student level records to determine whether the difference is expected.

Both reports include a row for each grade level and an All row for the full population. The All row is the overall result; do not add it to the grade level rows.

RPS01 - Month 9 MLD Summary

RPS02 - EOY Enrollment Summary

Understand Summary Measures

Use the summary measures to identify results that require additional review.

The summary reports provide counts and percentages. Use the detail reports to identify individual students and determine whether the underlying records require correction.

Review the Reports

1. Run the data validations for the correct reporting year and school or district. See Access and Run RP Data Validations.
2. Open the RPS01 - Month 9 MLD Summary.
3. Review the PopulationCount for each grade level and the All row.
   1. Confirm that the expected grade levels are represented.
   2. Review unexpected population counts.
   3. Compare the results with the available Month 9 PMR information.
4. Review the EOYNonPromotionCount and FinalNonPromotionCount.
   1. Identify grade levels with unexpected non promotion counts.
   2. Compare the end of year and final non promotion results.
5. Review the SummerSchoolEnrollmentCount and SummerSchoolPromotionCount.
   1. Identify unexpected summer school enrollment or promotion counts.
6. Open the RPS02 - EOY Enrollment Summary.
7. Compare the population counts and progression measures for the same grade levels in RPS01 and RSP02.
   1. Identify unexpected differences.
   2. Consider the different reporting populations before determining whether additional review is needed.
8. Use the related detail reports to identify individual students contributing to unexpected results.
9. Review the student's progression information and related cleanup validations to determine whether the source records are accurate.
10. Correct inaccurate source records when necessary. Allow the nightly data refresh to complete, then run the RP Data Validations again to verify the updated results.

Recommended Actions

Review Student Level Information

• Open the applicable detail report.
• Locate the student records associated with the unexpected summary result.
• Review the population indicators, outcomes, and supporting information.
• Review any related RP Cleanup validations to determine whether a possible conflict or incorrect record has been identified.
• Open the student's records and verify the applicable enrollment, grade level, summer school, or graduation information.
• Correct inaccurate information using the appropriate process.
• Allow the nightly refresh to complete and run the validations again.

Investigate Population Differences

RPS01 and PRS02 use different population rules. Use RPD01 - Full Detail to identify which students contribute to a difference.

• Open RPD01 - Full Detail for the same reporting year and school or district as the summary reports.
• Filter or locate the grade level being reviewed.
• Compare pmrPopulationFlag, enrollmentLastDayPopulationFlag, and genuineEarlyLeaver for each student.
• Use the following guide:

• If the flags do not explain the count, review the reporting-year enrollment, the reporting school’s School Month 9 last day, and the PMR Month 9 membership information. Use Review PMR Membership Last Day for guidance on the PMR membership result.
• Correct information only through the applicable correction process and only when it is confirmed to be inaccurate. Do not change a prior-year enrollment date to make the summary counts match.

Interpreting Non-Promotion Measures

The summary reports provide 2 measures of non-promotion:

• EOYNonPromotionCount: Counts students with an end of year administrative outcome of Retained or Reclassified.
• FinalNonPromotionCount: Counts students with a final progression outcome of Retained or Reclassified after available progression evidence is considered.

A student's end of year outcome may differ from the final outcome when additional information, such as summer school, no show, current year enrollment, graduation, or XG status is considered.

A difference between these measures does not automatically indicate an error.

When the results differ unexpectedly, review RPD01 - Full Detail, RPD02 - Retained/Reclassified, and any applicable RP Cleanup Validations to determine whether the progression information is accurate.

NEXT: Continue to RP Cleanup Validations.RETURN: (NC) Grade Level Retention and Promotion (RP)